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Reports offer a way to view, format, and summarize the information in your Microsoft Access database. For example, you can create a simple report of phone numbers for all your contacts, or a summary report on the total sales across different regions and time periods. From this article, you’ll get an overview of reports in Access. You’ll also learn the basics of creating a report, and using options like sorting, grouping, and summarizing the data, and how to preview and print the report.
Note: The information in this article is intended for use only with Access desktop databases. Access web apps don't support reports.
In this articleOverview of reports in AccessWhat can you do with a report?A report is a database object that comes in handy when you want to present the information in your database for any of the following uses:
Parts of a reportWhile it is possible to create “unbound” reports that do not display data, but for the purposes of this article, we’ll assume that a report is bound to a data source such as a table or query. The design of a report is divided into sections that you can view in the Design view. Understanding how each section works can helps you create better reports. For example, the section in which you choose to place a calculated control determines how Access calculates the results. The following list is a summary of the section types and their uses:
You’ll find that it’s much easier to create meaningful reports when your database has a well-designed table structure and relationships. For an introduction to planning and designing a database, see the article Database design basics. Create a report in AccessYou can create reports for you Access desktop database by following the steps below: Step 1: Choose a record sourceThe record source of a report can be a table, a named query, or an embedded query. The record source must contain all of the rows and columns of data you want display on the report.
Step 2: Choose a report toolThe report tools are located on the Create tab of the ribbon, in the Reports group. The following table describes the options:
Step 3: Create the report
Add grouping, sorting, or totalsThe fastest way to add grouping, sorting, or totals to a desktop database report is to right-click the field to which you want to apply the group, sort, or total, and then click the desired command on the shortcut menu. You can also add grouping, sorting, or totals by using the Group, Sort, and Total pane while the report is open in Layout view or Design view:
For more detailed information about grouping, sorting, and totals, see the article Create a grouped or summary report. Highlight data with conditional formattingAccess includes tools for highlighting data on a report. You can add conditional formatting rules for each control or group of controls, and in client reports, you can also add data bars to compare data. To add conditional formatting to controls:
Customizing color and fontsTry an App Theme options to customize the color and fonts.
Add a logo or background imageYou can add a logo or background image to a report and If you update the image, the update is automatically made wherever the image is used in the database. To add or remove an image: How To Insert Serial Key Into Digital Image Starter 2006 Full
How To Insert Serial Key Into Digital Image Starter 2006 DownloadTo add a background image:
Preview and print a reportHow To Make Drawing Into Digital ImagePreview a report
Print a reportHow To Scan Negatives Into Digital ImageTo print a report without previewing it: Turning My Drawing Into Digital Image How
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